Human Resource Assistant, Payroll at Economic Community of West African States (ECOWAS)

The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region. Considered one of the pillars of the African Economic Community, the organization was founded in order to achieve collective self-sufficiency for its member states by creating a single large trading bloc through an economic and trading union. It also serves as a peacekeeping force in the region. The organization operates officially in three co-equal languages French, English, and Portuguese.

We are currently recruiting for the position below

Job Title: Human Resource Assistant, Payroll

Reference: ECW-COMM/REC/HRD-G/001/2012
Location: Abuja, Nigeria
Department: Human Resources
Directorate: Human Resources
Grade: G5
Supervisor: Human Resource Officer, Payroll

Job Description
The Human Resources Directorate places importance in establishing real-time, efficient and effective day-to-day administration of compensation and benefits related issues in order to satisfy internal clients as much as possible and thereby promoting staff motivation and organizational effectiveness.

The incumbent has an overall responsibility of ensuring reduction in the incidence of complaints by staff on benefits related issues while making sure they have better understanding of the components of compensation/benefits items by promptly answering questions/queries.

Duties and Responsibilities

• Assists the HR Officer, Payroll with day-to-day benefits administration (maintains all employee benefit files);
• Prepares reports on benefits participation and use, as requested;
• Reviews all benefits invoices for accuracy and ensure internal processing for timely remittance;
• Reviews materials distributed for the benefits policies and assists in maintaining benefits administration manuals;
• Collates employee benefits information needed to be published on HR portal;
• Assists Payroll Officer in maintaining, and monitoring HR legal regulations of all benefits programs to ensures compliance with government regulations;
• Files claims and follow up reimbursement;
• Assists in the preparation and reconciliation of payroll adjustments, including final reconciliation of an employee’s payroll when they go off contract;
• Analyzes financial risks in payroll procedures and recommends improvements.

Qualifications/Experience/Skills

Educational Qualification

• Minimum of National Diploma in Human Resources, Public Administration or related field.

Experience

• Minimum of six years work experience in administrative duties preferably in Compensation and Benefits or Payroll administration.

Competencies (Knowledge, Skills and Ability)

• Diversity Awareness: Understanding and ability to work effectively with individuals having diverse styles, abilities, motivations and background (including gender and cultural differences)
• Ethics and Integrity: Demonstrated practice of integrity and ethical behaviour in all circumstances
• Innovation: Ability to be innovative, creating and sustaining a positive environment that supports calculated risk-taking
• Relationship Building: Demonstrated ability to build and sustain trust-based relationships, both individually and collectively over time.
• Team Behaviour: Demonstrated understanding of team behaviour and ability to work in teams and ensure high performance

Age
Candidate should not be 50 years old or over at the point of recruitment and must be a citizen of one of the ECOWAS member states.

Language
Must be fluent in one of the official languages of the Commission; English, French and Portuguese. A working knowledge of another would be an advantage.

Remuneration
Annual Salary: USD 19,388 - USD 25,781

Application Closing Date
3rd April, 2014

Method of Application
Interested and qualified candidates should:
Click here to apply online

NB: This vacancy is a locally recruited position which means that candidates applying for this position must be legally resident in the Member State of the duty station at the time of application.